Last week’s post discussed the difference between active voice and passive voice. The steps below explain how to add passive voice to Microsoft Word’s grammar check and readability statistics.
This tutorial is also available as a YouTube video showing all the steps in real time.
Many people write using word processors but pass over the settings relating to grammar, style and readability. Microsoft Word comes with options for the Flesch-Kincaid scales by default. Self-critique is exceptionally difficult when it concerns writing, although the scale may help draw your attention to recurring themes or stylistic faults. Mar 30, 2016 How to Enable Readability Statistics. To access readability statistics in Word, you’ll first need to turn the feature on. In Word, click the File tab and then click Options. In the Options window, select the Proofing tab. Enable both the “Check grammar with spelling” and “Show readability statistics” check. Dec 10, 2010 How to check your content reading level in Word 2011 (for Mac): (For us Mac people, FYI: Microsoft Office 2011 for Mac is WAY better than the 2008 version! Excel 2011 is awesome! Go get it!) 1. Go to Word Preferences. Click on Spelling and grammer. Place a checkmark next to show readability statistics and click OK. The Readability Statistics dialog box includes the results of three such commonly accepted estimates. The readability estimates in Word consist of the following: Flesch Reading Ease, or readability based on the average number of syllables per word and the average number of words per sentence. Standard writing averages 60 to 70 on a 100-point scale.
Watch more than fifty other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.
Check Readability Level
The images below are from Word 2013; however, these steps will work for Word 2019, Word 2016, and Word 2010.
For images from Word 2016, visit “How to Use the Passive Voice Tool in Word 2016.”
1. Select the File tab.
2. Select Options on the left-hand side of the Backstage view.
3. Select Proofing in the Word Options window.
4. Select Show readability statistics in the When correcting spelling and grammar in Word section.
5. Select Settings.
6. Select Passive sentences in the Grammar Settings window.
7. Click OK.
8. Select Recheck Document in the Word Options window if the document is already in progress. (This step isn’t necessary for blank documents.)
9. Select OK.
When you’re ready to run a grammar check:
10. Select the Review tab.
11. Select Spelling & Grammar.
Check Readability In Word For Mac Free
12. Change or ignore the results of your grammar check.
13. Review your passive sentence percentage in the Readability Statistics Cad 2010 key. window. (This window won’t appear until you complete the grammar check.)
14. Select OK.
And now you know if your writing leans toward passivity or activity!